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We have an excellent opportunity for an Administrator in the Records team based in our Nottingham office. Our hybrid working policy requires that you work at this location for a minimum of two days each week.

Potter Clarkson LLP is one of the leading pan-European Intellectual Property law firms, with seven offices across the UK, Denmark, Sweden and Germany.

We offer clients a full IP service to support them in achieving their commercial objectives. We pride ourselves in the exceptional level of client care offered by our approachable and engaged team.

We have over 90 patent and trade mark professionals and 10 IP solicitors, who are expertly assisted by over 130 support staff and state of the art IT infrastructure. We have adapted to remote working seamlessly during the coronavirus outbreak, and have continued to provide unparalleled service to our clients as well as retaining the social culture of our friendly firm.

The firm is consistently ranked in the top tier of major legal guides, such as Legal 500 and MIP. We also hold three independent ISO accreditations which evidence our high level of environmental awareness, service provision and information security.

We are committed to promoting a healthy work-life balance, and supporting the wellbeing of all our people. We offer a wealth of health and wellbeing benefits and resources including healthcare, attractive flexible working options, sports and social groups, virtual mindfulness sessions, a virtual wellbeing hub, mental health first aiders, and a busy social calendar.

We have an excellent opportunity for a full time Administrator to join our Records team. If you are an experienced administrator and can demonstrate strong organisational skills and attention to detail, then this is a superb role in which to develop your career. This is an opportunity to work within a supportive environment with opportunities for progression whilst providing a vital service within a top tier Intellectual Property firm.

Key Responsibilities

To succeed as a Records Administrator, you will need to have some previous office based administrative work experience, good communication skills and some working knowledge of Microsoft Office products.

A rudimentary knowledge of Intellectual Property is beneficial but not a requirement as full training will be given.

As this is a busy department, a positive attitude is essential along with good communication skills and team working qualities. As a Records Administrator you will be responsible for:

  • Updating our Records Management system (from both internal and external communications).
  • UK Patent Office communication updating and circulation.
  • European Patent Office communication and circulation.
  • Internal file closures.
  • Entering of new matters.
  • Despatching new matters.
  • Validation and proof reading of correspondence from official sources.
  • Updating the in-house records system.
  • Other tasks as may be required by the department manager.


  • Accuracy, precision and an excellent attention to detail is key to this role. The checking of both internally and externally generated documentation to ensure that correct information is captured onto our Records Management system is critical to the accuracy of our clients’ portfolios and to the smooth running of the company’s internal procedures.
  • Comfortable working to daily deadlines.
  • Some working knowledge of Microsoft Word, Excel and Outlook.
  • Excellent keyboard skills necessary for the role, due to the need for accurate and precise data entry.
  • Reliability and the ability to work well within a team environment but also on your own is extremely important.
  • Previous experience of office based administrative procedures.
  • Prior knowledge of IP would be desirable but not essential as all training will be given.


  • Competitive salary.
  • 24 days holiday + bank holidays.
  • A generous company pension scheme.
  • Healthcare package.
  • Birthday leave.
  • Flexible working policy.
  • Travel loan scheme.
  • Discretionary annual bonus.
  • Purchase of extra holiday scheme.
  • Regular company away days & social events.

We have a commitment to Equality, Diversity and Inclusion.

  • Job Type: Experienced Job
  • Career Sector: Administrator
  • Job Reference: 2023/REC
  • Location: Nottingham
  • Contract Type: Permanent
  • Employment Type: Full Time
  • Salary: Competitive
  • Date Posted: 02 Aug 2023
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