We are looking for an enthusiastic and hard-working Senior Trade Mark Administrator to join our dynamic Trade Mark Support team. The role is varied and includes all aspects of Trade Mark prosecution, from filing through to registration.

Duties will include but not limited to:

  • Filing new Trade Mark applications directly at the UKIPO, EUIPO, WIPO and Irish IPO, as well as sending instructions to foreign associates worldwide
  • Creating of cases onto the IPMS, from new trade mark cases, contentious matters and takeovers
  • Due diligence for takeover projects and involvement in large filing projects
  • Processing incoming communications, both official and from foreign Monitoring all incoming email traffic received by the Trade Mark department, saving and sending where appropriate
  • Drafting and sending reports to clients and associates covering all aspects of the Trade Mark life cycle
  • Checking processed communications and correspondence data to ensure successful docketing on the IPMS
  • Management of fee earner diaries to ensure each diary is updated ahead of the following week
  • Management of the critical list to ensure reminders are actioned daily and to ensure deadlines are met
  • Providing on hand support to the Paralegals within the team with recordals, estimates and client onboarding; not limited to additional elements of paralegal work

Candidate experience and knowledge:

  • Candidates should have 3 – 4 years’ experience working within the industry and demonstrate a basic level of understanding of the life cycle of Trade Mark
  • Candidates must hold a CITMA Paralegal qualification
  • Excellent organisational and time management skills are required, together with the ability to work accurately and at pace under pressure
  • Exercise a good level of attention to detail while inputting data to an IP system
  • The role requires the ability to work both autonomously and proactively in a team
  • Candidates must be able to communicate (written and oral) effectively, feeling comfortable in client- facing communications and in working with fee earners to ensure that work is carried out in a timely and effective way to meet client requirements
  • Candidates demonstrates preparedness to work additional hours from time to time to ensure that deadlines are met.

Why join us?

Keltie is an exceptional IP firm with a reputation for providing excellent client service to a range of small,
medium and large clients around the world. Chambers and Partners ranks Keltie among Britain’s top
ranked patent and trade mark firms and we are one of the fastest-growing IP firms in the UK, with offices
in London, Cambridge, The Cotswolds, East Anglia and Ireland.

SalaryCompetitive market salary.

Employee Benefits: Flexible working (discretionary 2 days min’ office based), Group Pension Plan, Private Healthcare Plan, Life Assurance, Group Income Protection, Perkbox, 25 days holidays plus paid bank holidays, season ticket loan, ride2work scheme, social events.

Hours: This is a full-time role, 35 hours, 5 days per week (9.30am to 5.30pm).

Location: London Bridge, London

To Apply

You must be CITMA Paralegal qualified.

This position is not eligible for sponsorship. The right to live and work in the UK ongoing is a requirement for this role.

Interested? If so, please get in touch and tell us why you think we should meet. Please apply here attaching your CV with a covering letter including your salary expectations.

Apply now for this role
  • Job Type: Experienced Job
  • Career Sector: Trade Marks
  • Experience Level: Postgrad. Certificate (1 Year Qual.), Other
  • Location: London/Hybrid
  • Contract Type: Permanent
  • Employment Type: Full Time
  • Salary: Competitive
  • Start Date: Immediate
  • Date Posted: 10 Jun 2024
Apply now for this role
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