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08 Sep 2017

The Trade Mark Records Administrator will have responsibility for the coordination of procedural documentation for trade mark records procedures and responding to relevant queries from fee earners.

Team responsibilities

  • Inputting of internal and external post onto records management system.
  • Updating of prompt lists.
  • Maintaining the Firm’s computerised names database, including fax numbers and emails.
  • Monitoring EUIPO mailbox, to include downloading, printing, processing and distributing all incoming mail received from EUIPO on a daily basis.
  • Processing renewal reminders from national Registries and foreign attorneys.
  • Duty Officer (responsible for checking incoming post is assigned to the correct group).
  • Assisting with input of incoming takeover applications.
  • Liaison with CPA on renewals and correspondence with CPA as required. Processing reports sent by CPA and responding on Action Reports.
  • Providing help and support to the other department members and to undertake any other jobs as required.
  • Providing feedback to the Head of Records about new procedures, processes and software.
  • To review procedures on a daily basis, make recommendations for improvements and implement agreed changes.
  • Assisting the Head of Records as required in the ongoing development and upgrading of Inprotech.
  • This job description covers the key responsibilities of the role and the post-holder will be expected to perform other tasks considered by the Firm to be commensurate with this position.

Person specification


  • Good standard of basic education
  • High standard of attention to detail
  • Good standard of written English
  • Team player
  • Confident communicator


  • Inprotech experience
  • Experience working in trade mark records
  • CITMA Trade Mark Administrator’s course certificate (if not, the willingness to take the course and sit the exam is essential)
  • Experience of working with CPA Global

We will consider candidates wishing to work either full time or part time.

  • Job Type: Graduate Job
  • Career Sector: Trade Marks
  • Number of Positions: 1
  • Location: London
  • Salary: Competitive
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