At the Museum of London we connect people with the lived experience of London. The story we tell is one of place and people, evolving through interaction and exchange. We summarise what we do in three words: We Are London.

We are looking for an experienced and proactive Image Rights and Clearances Coordinator to join our growing Digital Innovation team. The role will play an important part in helping to surface our online collection in new, more accessible ways.

Reporting to the Documentation Manager, you will be responsible for managing the sourcing and rights clearance of third-party photographic material for use online. Working alongside a wider team of external agencies and delivery partners, you will be actively contributing to our vision for digital transformation, as we move towards the opening of our new museum in West Smithfield, reinventing what it means to be a city museum in the twenty-first century.

If you are well organised, methodical, and detail-focused this could be the perfect role for you.

Main Responsibilities

• Working with the Documentation and Picture Library teams, establish a process and workflow for reviewing historic copyright status for priority collections images, identifying those which can be shared under Creative Commons.
• Research, asses and clear usage rights for priority collections images identified to go into the new online collection.
• Trace copyright holders and as required make applications to the Orphan works licensing scheme.
• Liaise with internal staff and external stakeholders such as copyright holders and estates and be the main point of contact for clearing image copyright for use online.
• Represent the Museum of London in negotiations on contractual arrangements for image usage and ensure that contract conditions are adhered to.
• Support the Collection Information Upgrade Project’s team improve and maintain clear records relating to the IP status of collections images in the Museum’s primary collections management system Mimsy XG.
• Working with the Digital Project team, support the implementation of the new Digital Asset Management Systems (DAMS), including uploading images and adding meta data as required while adhering to quality control and data storage conventions.
• Working with the Digital Projects team and Picture Library team establish a good workflow to ensure that image copyright status and details are entered into the Digital Asset Management System (DAMS) correctly and kept up to date.
• Ensure consistency and accuracy of collections information, according to the Museum’s Data Quality Strategy and sector standards.

Person Specification

We will be shortlisting applications based on the answers to the Top Essential Criteria first. For those people who meet these criteria we will then further shortlist the application against the Further Essential Criteria.

Should you be successful in being shortlisted, both sets of criteria and our Behaviours below will be assessed as part of an assessment process, in order to give you the best opportunity to show you are suitable for the role.

Top Essential Criteria

1. Experience of IP/copyright in particular clearing image rights for use online for a museum, gallery, commercial picture library, publisher or similar.
2. Experience of sourcing images and clearing rights for commercial / non[1]commercial use online.
3. Experience of working with Digital Asset Management Systems (DAMS) including managing metadata and applying consistent standards.

Further Essential Criteria

1. Working knowledge of analogue and digital image file formats, scanning, editing and proficiency in Adobe Photoshop.
2. Working experience of contract negotiation/drafting contracts with copyright owners to clear images for use online.
3. Strong interpersonal, communication and negotiating skills with the ability to successfully influence colleagues and stakeholders.
4. Highly organised with meticulous attention to detail